How to compress PDF

How to compress PDF

author imageAlankar Mishra

We are living in the era of digitization where most of our actions are performed online. Whether it is form submission, job search, portfolio creation or any other daily tasks, we are uploading and downloading PDFs almost daily for various reasons. Compressing PDF is a way of making all these processes easier.

Suppose, you want to share your portfolio in PDF format through an email but your file size is more than 25 MB. You would have to save it on Google Drive and then share the link. Don’t you think this is a little bit tedious for your potential employer/client. Moreover, the viewing experience on Drive might play against your prospects.

What happens during PDF compression?

During PDF compression, your file is reduced in size so that it is compatible with various processes including web uploads, printing and email attachments. You can store the original PDF and share the lighter version where colours and images are slightly compressed and file quality is reduced to make it lighter. Usually, there are different ways of compressing PDF text files and PDF images. PDF text file is a loseless compression where an algorithm creates reference points in the textual pattern and then stores them in a catalog format and then bring back to the file while PDF image is lossy compression where certain bits of information from the  colours and graphics  is eliminated to reduce the file size.

How to compress PDF

  1. Visit Compress PDF tool from the home page of
  2. Upload your PDF file here from your local device or cloud storage. has been integrated with Dropbox, Microsoft OneDrive and Google Drive for your convenience.
  3. Once your file is uploaded, compression will begin soon.
  4. As your file is compressed, you can download the optimized version of your PDF. You can share the download link as well through email or save the PDF directly on your cloud storage without any hassle.

Benefits of compressing your document

  • It becomes easy to share:

Basically, compressing the PDF file makes it easier to send back and forth via email. You can save the original PDF file and can send across the lighter version as attachment for viewing purpose.

  • It becomes easy to store

You can save the lighter version of PDF if you want to use it as a reference for later use. You can compress your PDF e-books where the images and graphics are minimal or those files which have only textual content and you might want to use it later. For files with images and graphics, compressed PDF version is a great if you want to save somebody else’s work for reference.

  • Anything above 1MB is heavy

If you are wondering what classifies as a heavy file, remember, any PDF file which is more than 1MB in size is considered heavy. If you are compressing your PDF, make sure the compressed file is less than 1MB, otherwise it is of no use.

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